January 4, 2026
N_RDPPOA Board Meeting Minutes
Meeting called to order by Mike Pena at 1:18 pm. Present were Mike Pena (new president), Gayle Reinhart (new treasurer), Sheldon (outgoing treasurer) Lee Harrelson (new vice president), Graham Allen (outgoing architectural chair). Rick Moutz (incoming architectural chair and 2nd VP). Craig will not be present as he had to work.
Mike introduced himself as a “tech person” who moved here from Austin 5 years ago. Gayle moved here from Philadelphia in 2010 and still does some pharmaceutical consulting; she is a former VP from a large pharmaceutical corporation. She would like to work on communication issues. Graham is from Colorado and moved here 15 years ago. Arnie McPherson has been here since 2001 and is retired from Sandia Labs. Linda Sheldon moved here in 2019. Lee Harrelson moved here in 2012 and is a retired civil engineer. Rick Moutz moved here 11 years ago from Charleston, South Carolina and has been on architectural review boards. Winnie is a former firefighter/paramedic and recently retired health care attorney.
Item #1 Mike presented the agenda. New Board members were announced and the recording of the minutes was approved.
Item #2 Mike had created a new Board roster for internal purposes and a discussion was held about access through tablets and phones. He presented the roster. Emails will be transferred to new Board members.
Item #3 Mike presented a spreadsheet for tracking action items and goal completion dates. Action items include transferring all emails to the new Board, each person will have to create their own password Mike discussed pros and cons of having emails forwarded to our personal email addresses. Ultimately it was decided to keep the emails within the Board system to avoid confusion. A copy of the spreadsheet is attached to the minutes.
Item #4 Mike presented a communication from Craig offering to volunteer his services. The Board unanimously decided to accept Craig Kendall’s offer to continue as our administrator for existing Technology services without charge. Those services include domain, website and email, cloud storage and accounting software. A discussion was held about having multiple people with access to the system to ensure that the Board would always have someone available with access. Security concerns were discussed as some owners have expressed concerns about disclosure of email addresses. Gayle, as Treasurer, will create access for Mike for signatories on bank documents. Routine expenses can be paid by the Treasurer without additional agreement. Expenditures over $1,000 will be signed off by both Mike and Gayle, over $3,000 will require a vote of the Board and approval of the dues paying/voting members. We will ask Craig to list out the routine items and frequency of payments. Linda presented two documents that need to be addressed: insurance and Secretary of State documents; Winnie will work on these and explore insurance options.
Item #5 We reviewed the current Board and Community meeting schedule. General meetings were previously held twice a year. Next meeting is currently scheduled for January 17, 10-11:30 AM at the library. The Board decided to keep this meeting date to keep the members informed of the status of the Board transition and progress.
Graham said that the Architectural Committee process is under review, it has been pulled from the website pending revision.
Mike Neas was approved as Unit Director for Unit 7. The other units will be asked to assign their own Unit Directors at the next general meeting. Mike Neas had drafted an outline of the responsibilities of the Unit Directors that the Board will review.
Linda suggested that we have a Welcoming Committee to make new residents aware of the covenants and of the POA.
The meeting was adjourned at 2:55 PM.